Rules of cellphone

user is surfing social network on mobile phone

Rules of cellphone

Today, Cellphone has been more popular and it is difficult to find someone who doesn’t have a cellphone. In fact, the value of the cellphone is undeniable, especially, in communicating, updating information and other stuff that is installed in a digital box. In contrast, its drawbacks have been in question. So, Rules of cellphone?
user is surfing social network on mobile phone

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1. Put it away

Smartphones are created to support many tasks during working, but the abuse can interfere the productivity. In spite of no banning of using phones, limiting your self is indiscretion. In fact, when you turn on the phone, there are many temptations from Facebook, Messenger, Game App and so on. Your work is stressful enough, so it is not necessary to challenge yourself to resist the temptation. Thus, don’t use cellphones in case of emergency.

2. Silent mode

Alternatively, buy a smartwatch and have it alert you to incoming calls and messages. Some activity trackers can be set to work with cell phones too. Alternatively, buy a smartwatch and have it alert you to incoming calls and messages. Some activity trackers can be set to work with cell phones too.

 

Turning the phone into the silent mode is required action in most of the situation unless you are at home or coffee shop. In the technology era, apart from the vibration function of your phone, there are many alternative trackers to assist you to keep track of your mobile activities without a ringer. iPhone, for instance, can access the MacBook or Apple watch can do the same thing.

3. Use for emergency

If your work requires to make calls with clients or customers, that is reasonable. Even the call from family to announce the accidents, the employer can understand you. However, if chatting with boyfriends or girlfriends, let’s do this from home.

4. Set the voicemail

Voicemail today is available on most of the smartphone, and its function can help you collect the message from the phone call without answering immediately. Apparently, it is not ideal with urgent scenarios, but non-urgent calls are absolutely appropriate.

5. Phone in the meeting room

man holding and using phone

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One more important thing to concern is not to use your phone at the meetings unless it is essential to support the goal of the meeting. Whilst you are in the meeting, texting or playing games are very rude to your both colleagues and bosses. Apparently, your future enhancement will be underestimated.

 

In fact, the phone is yours, and when and how to use are reliant on your decision. If checking new feed and messengers are more important than your future, there is no valuable advice. Are you clear about rules of cellphone?

Everyone is preparing for the event

How to Communicate effectively

The ability to communicate effectively with superiors, colleagues, and staff is essential, no matter what industry you work in. Workers in the digital age must know how to effectively convey and receive messages in person as well as via phone, email, and social media. Good communication skills will help you get hired, land promotions, and be a success throughout your career. In the workplace, communication with colleagues, staffs, or even superiors is an opportunity. However, It is not easy to make your opportunity become the advantage if your communication skill is not working. Indeed, no matter what industry you work in, good communication skill plays an essential role to define your success.
 Everyone is preparing for the event

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1. Define who you are talking to

First of all, you need to know who you are talking to use appropriate language. Indeed, If you are talking to your friend, your language and accent may be different from communicating with the elderly.

 

Moreover, personality and emotional temperament which are key elements can affect directly how you communicate with someone. For instance, you cannot discuss or even mention the topics of politics with a first-met person enthusiastically. This makes people look down on you because of low emotional and situational control.

 

2. Control your body language

Body language is one of the most important parts to present your personality at any given moment. In contrast, it also shows your emotion and feeling. However, illustrating too much feeling may cause a detrimental impact on your success.

 

On the contrary, you can hide your body language by practicing and use some tips to have the right body language to show your attention with the speakers, or your confidence when you have an interview. Apart from the “power pose and smiling”, eye contact is advised to maintain during the conversation. Don’t look around too much as you are not listening to your partners.

 

3. Say enough what you need

People tend to practice to be a good listener before becoming a good communicator. In fact, that is what successful people do to speak less and listen more. In other words, when you explain enough what you want, the listeners can understand easier instead of trailing the story on and on endlessly.

 

Simultaneously, talking less creates a chance for you to listen and learn. Besides you can protect yourself not to show your weakness, you can gain more advice and knowledge.

 

4. Listening more

There is no doubt that communication is the process of transmitting and interacting messages with each other, listening skill is critical to keep the two side conversation. If speaking is to show your thinking and create the impression, listening is to show your respect to your partners. In fact, everyone has the desire to express themselves. And when you spend time listening, they will appreciate you by hearing their shares. One more thing, Listening doesn’t mean stay quiet. If you are in the conversation but there is no interaction from you, that is definitely frustrated communication.

 

Listening is one of the normal acts but not normal at all. Very few people know how to listen to skillfully. However, this is an important life skill that makes it easier for you to succeed in your work and life. Pay attention and evaluate the strengths and weaknesses of your listening skills, from there, find ways to adjust yourself to the best. Just perfect your positive listening skills, we believe you will improve a lot of better relationships!

5. Art of questioning

Asking a question is not difficult, but how to Communicate effectively is another matter.

 

According to the way of asking questions, there are open questions and close-ended questions. Closed questions are questions that help others understand the content in your direction. And the answer is usually yes or no. Close-ended questions help us solve problems quickly while having very little time. Open-ended questions are frequently asked for starting a new topic, helping both listeners and speakers think. This question is often used when we need to know the views or opinions of partners about the problem.

 2 men are discussing questions

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One of the reasons for using open-ended questions is to get a deep, meaningful and thoughtful answer. Asking questions in this way will make people more open because you have shown that you are interested in what they say.

 

To sum up, communication is daily action but, it is not easy to be professional. How to Communicate effectively?. The above tips could be useful if you are serious to change yourself and improve your communication skill.

Productivity at workplace

We all want to be more productive but It is not easy as we expect. So how to increase productivity at workplace? However, these expectations are not always easy to implement, especially when there are so many things to do every day that distract us and work-life balance is always in a state of being tilted to one side.

Here is what we need to do for productivity

Limit your social network

Here is not prevent you from using the social network. If you are a digital marketer, Social Network is the tool and a key element to define your success. However, Facebook, for example, tends to be addictive for users and reduce Productivity at workplace.

 

The phone screen shows the login interface to the Facebook application

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There are many cases that watching a video or reading a funny status in seconds can attract you to see more fun videos or messages. This drags you to pay attention to more jokes on social media and a few seconds turn out to be a few hours.

Therefore, limiting Facebook, or other social channels for personal usage maximizes time management and improve your productivity.

Phone using

Even though smartphone can simplify your work and life such as the alarming, working note, checklist creation, message sending, phone call, and so on. But the abuse of it can cause a negative impact.

 

According to Dscout, One cellphone user touches the phone 2,617 times a day for any purpose. Apparently, the number has imitated the time that we spend on cellphones, instead of your work. Every day, you have only 24 hours and you have to decide to use them for what you want.

No multitasking

Many people think that the combination of doing many tasks simultaneously can optimize productivity, but the fact is in question. Unless you are the inborn multitasker, who can control loads of things together at the same time but guarantee the effectiveness, you are quickly exhausted.

 

The advice for this is to finish only one task (even you divide it into small tasks). Then, you will have the motivation to start with the next tasks. Don’t forget that the human brain only works well within 90 to 120 minutes before It converts to the relaxing mode.

Power of Plant at the office

There is no doubt that the organic elements from the plant can create a feeling of nature in the working environment. There are many benefits which are proved to be useful in the office.

 

Benefits of potted plants on the desk

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  • a 58% drop in depression or dejection
  • a 44% decrease in anger and hostility
  • a 38% reduction in fatigue
  • a 25% decrease in symptoms of ill health
  • a 10% reduction of carbon dioxide levels in air-conditioned offices
  • a 15% increase for creativity

 

Plants play a role as the tool to reconcile the atmosphere of the workplace. Therefore, decorating your desk with a small plant is ideal to boost productivity.

Positive culture

Company culture has always been the factor to define the productivity of a team or the whole company. The positive culture can increase the effectiveness of the work. Building a culture is the same as progress. It is changeable at every time. Therefore, It is important to shape it as the responsibility of maintaining the business strategy.

Procrastination

stop sign

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Procrastination somehow comes from the laziness. That has a detrimental impact on the productivity and the success of the individual workers. Procrastination is to delay tasks to do immediately. Instead, you tend to leave it there until tomorrow. If you don’t want to get used to procrastinating every work, do it immediately. There is no need to finish all those things but divide into small tasks and accomplish them on time.

 

The above tips are useful to enhance productivity for the whole level of workers. However, there are still some missing tricks which may need your support. If there is any idea about Productivity at workplace, let’s share with us.

Image of a man tired of not having a balance between work and life

How to balance your life and work?

Balance is to manage things without any conflict. In other words, you have a balanced life means that your work is set up in a reasonable time to work and there is no detrimental impact on your routine. No matter are you a CEO, manager or even an employee, It is adverse to ignore life in pursuit of work. Therefore, balance in work and life has always been in question.
 Image of a man tired of not having a balance between work and life

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In modern life, choosing a job that provides the employees with a work-life balance is the number one priority. Thus, the wellbeing and happiness in working environment are very essential for the organization to create and attract employees to engage their work actively.

 

How to balance your life and work?

In your work life, there have always been thousands of things to do, but you need to realize which ones are the most important and need to achieve first. Additionally, your purpose that in priorities should be realistic to save time and effort to pursue.

 

1. Set and follow up the rule

To get the goals, you need to plan what you should do. However, you cannot complete all those things if you do not have the rule to follow up on the plan and needed actions for your goal. Furthermore, the rule of defining where you are what you should do for each period of time is important. If you are at home, you should throw all the work away from your mind. Instead, Let’s pay your attention to your home, your family and yourself. In contrast, If you are in working time, do it with all your own effort.

 

2. Work smart, not harder

Have you ever heard the story of recruitment from Bill Gates?

“I choose a lazy person to do a hard job. Because a lazy person will find an easy way to do it.” – Bill Gates

 

Picture of a man planning for work

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Less working does not mean less productivity. It is believed that one can work efficiently and equally for fewer hours. In fact, for the officer, working for a long time in front of the computers may adversely impact on their eyes and concentration. That is why working for fewer hours illustrate more effectiveness.

 

3. Ask help when needs

 Image of a man guiding a woman's work

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You are not the hero to cover everything and do it alone. In the case of the large scale of work, sharing the tasks will reduce the stress and help you control the process timely.

 

4. Time management

Apart from one the skill of a manager or employee, time management can also facilitate your work and life. Indeed, there is no need to concern what we should next and how long it takes for your task if everything is established and the time for each is estimated. There is no guarantee to complete all tasks, but you can keep track of those and give the solution in time.

 

5. Hobbies

Everyone has at least one hobby to do. If you do what you enjoy, life will be more meaningful and relaxing. Instead of complaining about what your job affects your hobby, You should make your hobby become a motivation and energy to work productively.

 

6. Choose the right habit of working
 The metaphorical image of the right habit of working

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Each person has a different ability and working style. Most of the productive people have many things to do, but it doesn’t mean that they are good at multitasking. In fact, they well organize what they need to do one by one at a time wisely.

 

In conclusion, here are some simple tips to have a special work-life balance. However, we hope you can find out the best way that fits your style to address all those struggles in your whole life.

What does Project Management entail?

What is Project Management?

Project management involves processes, methods, knowledge, skills, and experience to achieve the project objectives. A project is planned objectives, which could be defined in terms of outputs, outcomes or benefits. A project is usually assigned a range of time to complete and the time depends on the strategy and its nature such as the types of product, timescale and budget.
 What does Project Management entail?

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Every project is different, so the project professional is require to have a lot of specific skills including technical, people management and business consciousness.

 

There are 4 main components for most of projects:

 

– Scope: size of the project

– Time: duration/time frame

– Cost: budget and expense

– Quality: tool and manpower

 

Furthermore, Integration, Procurement, Human resources, Communications, Risk management and Stakeholder management are key components to define a successful project.

 

5 Steps for a Project Management process:

 

– Initiating: the first phase to measure and examine its benefit for the organization

– Planning: after evaluating, make the team discussion, budget and expenses estimation, tasks and activities are the next actions.

– Executing: tasks assigned, communicate and update the process

– Monitoring: review and monitor every step/process to avoid the loopholes or missing plots.

– Closing: when the finished project delivers to customers.

 

Every project management has different levels at times. Some of them are even more complicating, but applying 5 cycles above facilitates the manager in order to manage the project effectively. Therefore, the online project management tool can be a reasonable methodology to perfectly complete the projects. Despite a wide range of available tools in the advancement in technology, UpDiagram is one of the options that give you a permit to manage projects judiciously.

Strategies for Leaders to Enhance Team Performance

What the leader should do to better the team?

If there is anything that is required to define the success in every field, that is true leaders. It is no doubt a good leader not only connects the team members, but the leader can optimize his/her member abilities to accomplish the mission effectively.
  Strategies for Leaders to Enhance Team Performance

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A Manager says “go”, A Leader says “Let’s go” – Professor Warren G. Bennis

Leadership skills, which have always been a hot topic and never been boring because of its complication, required real steps to lead for the future far better than the past.

 

1. Listening and Respect

Most of the leaders are willing to listen to everyone. However, good listening skill is to hear the right person who tells them the right things. Indeed, listening skill is not about how willing you are, but who you should listen to. Thus, Let’s give your front-line people a chance to share their voice.

 

Furthermore, a successful leader needs to earn respect instead of demanding it. It is difficult to earn respect, but when the leaders are consistent with their work, illustrate the appreciation and forgive the mistakes, the team will respect their leaders.

 

2. Communication

Communication skill is not too new for everyone, but not all of them can do it well in terms of a successful leader. Successful leaders will be able to meaningfully communicate with each other and with others. To practice for you as a leader or for followers simultaneously, Let’s set up the meetings weekly, or friendly discuss to create the active environment and always be direct and clear with everyone.

 

3. Approachable

There is no reason to build the barrier between leader and followers. Indeed, no one wants to discuss with the unfriendly leader who maybe not willing to hear and give them advice. On the other hand, the leader who is approachable brings more information and collaboration from the team to do their best work.

 

4. Practice to Brainstorm

Brainstorming is key for leaders to increase the number of creative ideas. In the emergency, brainstorming paves the way for leader a skill to address the problem as fast as possible. Thanks to that, the team members have motivation and inspiration to think of new ideas in their work and speak up for valuable contributions to the company.

 

5. Show expectation and Set the challenges

Expectation somehow is as same as the goal or the KPI that the leaders want to achieve from the followers. In fact, the unclear expectation for the followers can lead the low productivity. At the same time, the leader should push their members limit to extend the competence of the team. The reasonable challenge in their task will be the factor to encourage them to do with the excitement and get out the comfortable zone of work so as to accomplish excellence at all levels.

 

6. Micro-management

The smart leaders tend to give their followers an opportunity to own their business and facilitate them to make their decision If it is necessary for their work. In other words, the leaders do not need to worry and manage everything as a nanny. Let your followers do alone to learn instead of assisting hand in hand to protect them. In other perspectives, trust them if you decide to work with and do not take all the responsibility.

 

7. Rewarding

It is not easy to endure the quality of the team. However, praising followers for a job well done is advised. This will illustrate that the leader recognizes their effort and competence. Your team will have more motivation and inspiration for the next challenge.

 

8. Learning

Learning is forever even though what your position is. When you do not know something, be willing to grab the right knowledge, be open to your team’s suggestion and make it a good learning process. Besides reading articles or following the famous leaders, why don’t you learn from colleagues, followers or anyone you come across to cultivate your long-life knowledge.

 

9. Action

The only way to really learn leadership is to have real action, but not reading from articles. Be responsible and ready to handle your job, practice different ways of leading and follow the attributes of a good leader, find ways to empower your team and carefully observe what is working for you. The more experienced, the more enhancement.

 

Leadership has never been easy to define and understand it. In the modern time, the leaders are required to have a good vision, multi-perspective and motivation to lead the whole member and keep them on the right track. The responsibility of leaders is not only to deliver the message and goal of the project, but they also are in charge of the success or failure of the whole project. Thus, the role of a good leader has never been deniable for years.

Exploring essential jargon in UpDiagram

Jargon when using UpDiagram

When using UpDiagram, there are some Jargons you need to understand so that you can easily set up your project. This article will show all the Jargon that you may use to for your project or even explain for your member.
 Exploring essential jargon in UpDiagram

 

Photo by Raphael Schaller on Unsplash

 

All project when using UpDiagram

All the project you create or are added by others will show on your Home Page.

 

New project when using UpDiagram

That jargon mean: “Where you can create your project and using”

 

Dashboard 

Where you can see when clicking on the project. In there, you can set the description so that all member can understand the project name, team member, date and more task.

 

Package 

In your project, there will be more packages you need to create. The number of packages is up to the task you need for your project. In each package, you can create more tickets. Each ticket represents one task you need to accomplish.

 

Setting 

  • General

In general, you add information for your package such as Avatar, project name, Client, Description

 

  • Packages

You can Active, Archive and delete your package in there.

 

  • Team

The team is the team member you can add to the package.

 

  • Custom Fields

Custom Field, which is one of the most important features to help users manage their project effectively, is to add more personal/optional features.

 

Also, data types are available to diversify

– Text

– Number

– Date

– Attachments

– List

– Checkbox

– Computation

– Person

– Timeline

– Checklists

 

  • Custom Views

Define your view page with your purpose. Generally, Custom Views is suitable for Board View.

 

  • Archived

To activate or archive you Project. To make sure you do not delete the wrong project, You have to archive your project before deleting it.

 

  • Integration

Data migration from the existing tools to UpDiagram.com is very simple by using import feature and public APIs. This feature is to help you connect with other apps to import data in need.

Everyone in the office laughs and jokes with each other

How to improve Employees Inspiration?

Today, in the flattened world, competition is one of the most challenges for many businesses. And the employees have played a significant role in the success of the businesses. Indeed, companies with low engaged employees obtain two and half time less revenue than those companies whose employees have a higher engagement level.
 Everyone in the office laughs and jokes with each other

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Make sure How to improve Employees Inspiration?

For the managers, they need to recognize the symptoms as soon as possible to estimate and give the solution for that. In fact, the workers who do not engage with their work tend to do many distract actions including:

 

– Tapping the phones

– Take a long break

– No activities participation

– Work late but leave on time

– Complain about the company/Boss

 

If these are the signs, then the situation of employee disengagement should be addressed quickly. However, the question is why they do not engage with their work.

 

– No feedback and direction from their manager

– No good relationship in the company

– Misunderstand their job

– An uninspiring office environment

– No feeling of being recognized or appreciated for their work

– Low compensation for their effort

 

When you know the reasons, now to think of the solution to improve Employees Inspiration.

1. Set the goal

The company should set the goal so that the workers understand what they should do and see how their work impact to the company. If the goal can be hit as soon as possible, the celebration is the tool to show off the workers’ effort and achievements and that is believed to make them proud of their hard work.

 

2. Transparency

Building trust and enthusiasm is very essential. The transparency helps the employees see who and where they are in the whole progress. If their role is important, they will have more motivation to accomplish the tasks. To do that, you need to clarify how important their tasks are with the success of the project and what are their roles. Also, the benefit and rewards afterward can be the key factor for the engagement.

 

3. Show the feedback

After illustrating their work, they need to hear the feedback to know what they did well and what they fail. Most of the workers enjoy working with who are willing to hear and give feedback to them. Seeking employee feedback is a valuable process to prevent problems within the workplace and make changes for the better.

 

4. Set the culture

A good culture which shows the picture of how the organization is running will affect the workers’ behavior. According to Deloitte’s research, the employees will do their best, if they are working at a good culture. Your company culture will attract those who will be comfortable in that culture will lead to a higher level of engagement.

 

5. Time management support

Time management is not a personal thing. You should recommend the timeline and the task that they need to finish to help them overcome the challenge of managing time. It has an impact on the success in your business including employee engagement. Your employees will no longer struggle with time management and be more engaged in a better way for the company. The problem has always come to disengage your employees, but the solution can be the antidote to recover their engagement.

 

6. Activities

In the positive perspective, improving employee engagement does not have to be complicated. Small activities, indoor or outdoor will make workers happier in the workplace. The happy workers can contribute more to the organization with their fresh mind and their best productivity.

 

Everyone in the room is focused on working on the computer

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It is understandable to be very difficult to maintain the workers’ engagement for a long time. But the reasonable choice is to stick with the win-win situation by following the above idea and enjoy your employees’ happiness.

Metaphor of recruitment

Manage training course and recruitment?

The company which is working as the agency to provide the educational service faced a big problem with manage training course and recruitment. In other words, the company provides the person tutors for the students with a wide range of subjects including literature, English, Science and so on.
  Metaphor of recruitment

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Every day, the customer service team has to work with more than a hundred customers. Then, they have to communicate with HR to delivery the workforce. The status cannot directly follow up because the tool they were using is not shareable. This drag to the low collaboration in team working. Even worse, HR and Customer Service are two different departments and have two different responsibility. However, the connection of their task is very strong. In fact, the service customer cannot introduce the tutors who they don’t have any information without support from the HR.

 

Girl working with laptop

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Besides that, the new applicants or the old tutors who want to quit the job are an unsolvable problem. The customer service team is required to know the ones who quit the job. In addition, they have to allocate the labors so that everyone has at least 3 classes a week. With the increase of workforce and customers, the up-to-date tool to solve their current problem is the number one priority.

 

When they know UpDiagram and start to try it, they said that they cannot stop to “play” with UpDiagram.

 

The agency which provides the tutor workforce for the households uses UpDiagram to manage the whole process of recruitment. With the UpDiagram, they can create a form of a project which matches with their criteria recruitment and they fulfill the information from the applicants into the existing Fields in UpDiagram base. For the grid views, they could scan every detail with nothing overlooked.

 

Control process – manage training course and recruitment

Every team who involves in this process can supervise their domain throughout their private base. Many potential fields in one project including interviews, judgment, training course, certificate and so on can be managed by different teams. Indeed, the project is big and each team has a different responsibility. Therefore, each team only collects the most appropriate information to their personal needs. They also get rid of irrelevant data and update the status consecutively so that all the accurate and relevant information is available to all members.

 

“Comment and feedback” – manage training course and recruitment

When they approach the applicants, they leverage “comment and feedback” feature to facilitate the process of management. In fact, we can collect applicants’ emails and send to them, but the rate of responses is very low. Currently, they usually chat with other applicants on UpDiagram, schedule and send them the notification. For the mutual communication channels on UpDiagram, both team members and applicants can catch up on the status and all other notification in time. Thus, the percentage of response is increased considerably and the chance to define the most qualified applicants.

 

Use UpDiagram for manage training course and recruitment

In recent, there are more than one thousand tutors, UpDiagram is on the way to simplify the process to manage the existing tutors and applicants to guarantee the quality of education. Even better, they are planning to use UpDiagram for a larger scale to satisfy the development of the company. They also share the miracle thing that, I could say, no one had said the work was too complicated to control. Apparently, this could be one of the big reasons to motivate them to use UpDiagram for a long time or even permanently.