Talkshow Event Management: How to run them fluently?

Efficient planning and execution of Talkshow events

Talkshow Event Management: How to run them fluently?

The Marketing department is responsible for Event Management. Particularly, they mainly organize the seminar and talk show to provide knowledge for audiences. Because of its complication, the marketers have to face lots of pressure from internal preparation to external communication. Besides that, Sponsors, Guest speakers, Schedule and Deadline of tasks are the works that an event marketer has to deal with every single day. For that pressure, a new trial with a project management tool is also a solution and that is also a chance of UpDiagram.

However, there were some problems and challenges that the organizers had to overcome. Initially, they had to list out the topics and decided speakers to be in charge of them. Generally, we could use Excel to type out the information but there was no connection between the speakers. In other words, the more topics, the more speakers to manage. In fact, it was very important to communicate and control the schedule of the speakers. Also, the speakers should keep track of their schedules themselves to work with the organizers effectively.

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Basically, they could use communication tools to discuss their schedule. But the other speakers could not follow up on other ones by Excel. It was difficult for organizers if the speakers intend to actively book the talk show in the same day. Therefore, we decided to learn a new tool, UpDiagram, to help us solve the current issues.

To be honest, it took us an hour and a half to get used to UpDiagram

Luckily, UpDiagram supported us a lot during this time to facilitate our learning.

Apparently, our management procedure is not working with the Excel due to poor specific feature for project management purpose. In the case, it would be ideal to be data-driven. UpDiagram can help us to follow all the process of every single talking event including topics, status, speakers, date, and other custom fields for further information. Excel can support all those things but the point that makes UpDiagram outstanding is Connection and Tagging.

From now, we are not the only one Event Management. Because the speakers or every member can be tagged by the owner of the project. When everyone has an account on UpDiagram, we can tag them directly to the project and they can follow up and interact with all members. This absolutely shortens the time and effort to organize the events as we used to do.

Let’s see How we do with UpDiagram.

First of all, we created a package named Event Management. In there, we added all potential topics. Also, we created a form that all important information could be added easily on one screen via the “Custom fields”. Next, we added the members and speakers in the project. Everyone who is responsible for each event could update status and process directly on the tool. In addition, the speakers can book the topic they want to share and communicate with events’ organizers for further support in need.

The ability to track information in real time is believed to be the selling point. Instead of weekly or even daily report, we can pull, submit and confirm everything in one tool. We are also able to create the distinct packages for each purpose of the projects with the combination of “viewing, filtering and grouping functions”. If there is any changes or further requirement from speakers or future clients, everyone can pull events matching the standard in minutes.

On the road to development, we may have more than 1000 events in the future and we believe we can manage all things with UpDiagram. We also have more special cases in the future that may need more support from UpDiagram to extend and enhance more personal features for our business. We do know other alternative tool but we are happy with Updigram now.

Methods to deal with Conflicts

Methods to deal with Conflicts? Conflicts are generally defined as relational disputes between two or more parties. It can bring about negative or positive results, and depends on the nature and intensity of conflict, and on how to resolve it? If It is solved well, the conflicts will bring benefits to the team.

– Improve mutual understanding and respect among team members

– Improve the ability to coordinate groups through discussion and negotiation when resolving conflicts

– Enhance each member’s understanding of the goals, knowing what the most important goal is

Conversely, conflicts that are not handled well will cause devastation: conflicts in the workplace easily turn into personal conflicts, teamwork disintegration, and so on. Some of the reasons that cause the conflict:

– Lack of unification

– Misunderstanding in communication

– Different competence between employees

– Ambiguity about their authority

Why should conflict be resolved?

– Conflict is an inevitable problem in the workplace

– If resolved well, conflicts can benefit the organization

– If not, the small conflict will turn out to be a bigger conflict and eventually break the working system of the team.

Competitive Method

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This is a method of resolving conflicts by using your “influence”. This influence comes from position, rank, expertise, or persuasion ability.

Apply when:

– The problem is an urgent situation

– You have experience with the same situation or problems

– It is a sudden problem and It is not too serious

Collaboration Method

Woman and man discussing work on computer

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It is the method to solve the conflict by share the benefits to all parties and create satisfaction for them.

Apply when:

– The problem that causes the conflict is important. However, you have time and information from all parties to find out the causes and solution for that

– The conflict has been there in the team for a while

– It is necessary to build a long-term relationship

Conflict Evasion Method

It is a way of resolving conflicts by defaulting to the opponent, or a third person to decide. Users of this method do not participate in the debate to claim benefits. No matter the outcome is, they have no idea and take part in the argument. The drawback of this method is to be likely to accumulate dissatisfaction. That can lead to a job break.

Apply when:

– The problem is not important

– The problem is not related to your rights

– The consequences of problem-solving are greater than your benefits

– A third person can solve the problem better

Conflict Concession Method

A method of handling impulses by being willing to sacrifice your rights, without requiring action from the other party.

Apply when:

– Maintaining a good relationship is a number priority

– Feeling that the problem is more important to someone than yourself

The basic difference between “concessions” and “evasion” methods is the concerns about the enemy and conflict. Concessions derive from the concern of mutual benefit and longterm relationship, while Evasion one is from the neglect to face the conflict.

Conflict Compromise Method

This is a situation that requires each side to scarify themselves to forward the most comfortable solution for all parties.

Apply when:

– The problem is important. Two sides insist on keeping their goals, while time is running out

– The consequences of conflicts are more serious than the concessions of both parties

General principles when dealing with conflicts

Woman writing on the board to discuss with man

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– Should start by collaboration method

– Cannot use all methods

– Apply suitable methods in the context

Body Language and How to show your trust

Today, young people have mostly grown up in the world of the Internet where they can communicate via Email or online messages. Therefore, digital communication has become a norm with them, but the face to face interaction is a barrier to overcome.

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Especially, The Fresher who is going to start their career should be careful about their body language. They can reveal their personality even though they do not intend to do that. To succeed, body languages play a role to make the interviewers or your boss estimate you as one the most trustworthy in the company. And there are 5 tips that you should practice to become trustworthy with your partner.

1. Tilt your head toward the opponent

Tilting your head indicates that you are ready to take on a difficult position to listen. Whenever we want to show trust, commitment, approval or interest, you should turn our heads to look at others. That action shows we are ready to listen and will not debate.

Lean your head in the direction of your opponent

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This action is especially effective when negotiating or arguing with opponents. In this way, you can show the understanding of speakers and as a result, those people are less hostile and less resistant. If you need to negotiate and persuade them to collaboration in work, this action is really efficient.

2. Intensity of eyes contact

Enhancing Eye Contact Intensity for Effective Communication

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Keeping the eyes contact during the conversation can both increase your confidence and build your partner belief. Generally, People tend to underestimate who usually avoid the eyes contact, whilst they will believe in the ones who are confident to keep the eyes contact.

However, this does not mean that you have to stare at them. The most suitable intensity of eyes contact is around 70% in the conversation. If you always look at someone’s eyes, they will think you are hostile. In contrast, They will think you are less confident If you are shy to look at their eyes. Thus, Eyes contact is an art to practice day by day to be influent.

3. Open the palm of the hands

Communication skills, and the secrets to success of companies

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As you can see, Most of the speakers in the talk show, such as Tedtalk often extend their palms when talking to the crowd. The reason to do that is to illustrate a sign of peace. It shows that you don’t hide anything, you’re willing to listen to what others want to share.

People who open their hands are also trustworthy. This explains why religious leaders often show their palms when talking to listeners. On the other hand, those who are liars often hide their hands.

4. Glove handshake

Firm Handshake for Professional Impressions

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“Glove handshake” is a handshake that you use both hands and your left palm will place on the back of the opponent’s right hand, slightly above the wrist. This handshake is a sign of warmth, trust, and kindness towards the other person.

When shaking hands, pay attention to the location of your left hand. The higher your left hand is on the other person’s right arm, the more likely it is to be close to them. In fact, holding the other person’s elbow will show more emotion when holding their wrist.

5. Imitate other nonverbal language

Nonverbal Communication through Imitation

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Once talking to a close friend or your acquaintances, You’d better compare the body language of two people together. You will feel the similarity between your posture and your body movements with them.

Reflecting others’ body language can create a feeling of closeness and trust. This also helps increase mutual understanding between two people and It is believed as one of the most effective methods to help you communicate well with others.

Therefore, when meeting a new person, try to observe their behavior, concern your body language, the tone of voice or even facial expressions. After a while, the opponent will unconsciously feel comfortable when talking to you.

Music affects productivity in workplace

For some people, listening to music and working simultaneously will make them unable to concentrate. This drag to the reduction in their productivity. However, many people will feel extremely uneasy if there is a lack of music while working. So how does music really affect our productivity?

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Music is created as a tool to make the brain more flexible and increase the level of excitement while working if you listen to music at the right time and in the right context. Let’s see when you should or should not listen to music at work.

1. Cannot concentrate – Music affects

You need to focus to complete the work to guarantee that you are not late with the deadline but the office is too noisy and you can not continue the work. The brain is overload to brainstorm and is under working pressure to handle the noise and stuff at your work. This is the right time to pick up and wear your headphone right away. In cases like this, listening to music will be the most effective rescue to help you not lose concentration because of the complex sounds outside and recover your brain after overloading for work. When you turn back to work, you will see the difference.

2. Increase work inspiration

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A good song will help your mind relax. The brain automatically activates the release of nerve impulses that make you feel good and enhance your concentration. Especially, in repetitive jobs, listening to a good piece of music will help employees become more inspired and the work becomes more interesting. Thereby your work speed is improved and the mistakes in the process of working are minimized.

3. The lyrics distract you

There is no doubt a good song can positively affect your productivity. However, a song with lyrics will be a huge obstacle to jobs that require a high degree of concentration such as writing code, typing text and so on. Indeed, the listeners tend to pay attention and sing along to the song. This will take away your ability to focus on your work and lead to a decrease in productivity.

4. Impact of new songs

When listening to a new song, you often devote more focus to listening to the melody, as well as the lyrics. This will make you spend all your time enjoying the new tunes and lyrics. In fact, people are usually curious and excited about something new, so you’ll temporarily forget the job more easily. Listening to an old song would be an appropriate choice if you need to focus on completing the work because you are so familiar with the melody and words of the song. Don’t let your productivity slow down just because a new song excites your spirit and Music affects.

5. Music is not for new things

Moreover, researching or new work experience which requires you to pay attention to brainstorm and analyze is not appropriate to listen to music. Thus, the best way for you is not to listen to music, especially music with lyrics, music affects. Having to analyze many new data at the same time as receiving the melody of the songs will make the brain work less effectively and lead to easy mistakes and shortcomings. Therefore, you should really consider before opening music during working.

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Listening to music while working not only helps you to avoid the noisy sounds outside, but it also helps your spirit to be more refreshing. However, if you do not know how to adjust and choose the sound to appropriate the situation, you will make the music turn out to be the barrier of work productivity. Therefore, to achieve greater efficiency while working, you should decide which music will be suitable for your working day and define the scenarios to determine to listen to music or not.

The mindset to simplify the problems

Every day, we face a lot of problems from simple things like What should we dress up to conferences, How to overcome a project that is stagnant. If you have good problem-solving skills, life will be much simpler. The mindset to simplify the problems.

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Here are some tips to help you improve your problem-solving skills:

Focus on solutions

Neuroscientists have shown that your brain cannot find a solution if you only focus on the problem, who is responsible for that, or define what the consequences are. Because these negative thinkings have a detrimental impact on the brain. That leads your brainstorm skills to be limited. Instead of over considering the problem, why don’t we analyze the problems to figure out the solutions?

Open-minded

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Do not limit yourself by the consequence of the problem. You should overcome to think of all possible solution including the weirdest ones. It is important that you maintain your openness to increase your ability to think creatively. Also, there is no bad solution If it is appropriate with the problem. In fact, there are many shreds of evidence illustrating that a lot of unexpected and successful solutions come from crazy ideas. The mindset to simplify the problems

Neutral perspectives

Do not consider the problem you are having as an insurmountable obstacle. You should learn to see the problem in a positive way to simplify it. There would be an element or something that does not work well and you need to find another way. After that, you try to approach the problem neutrally with many perspectives and solutions. There will be one that can address the problem. Additionally, your team members can contribute to solving the issue with you.

Turn over the problem

When you get used to the same solution for most of the problems, you will limit yourself to be creative and ignore many potential ideas that can tackle the problems. Therefore, you’d better change your habits by reversing the problems. Even if your solution seems foolish, a new unique approach will stimulate you to see the problem in a more creative, multidimensional way. In addition, when there are many choices, you will know what is the best solution.

Use positive words

To have positive thinking, leading your thoughts with phrases like “What if …” and “Let’s imagine that …” can be effective. Indeed, these phrases broaden the brain to think creatively and encourage solutions. By the way, there are negative phrases such as “I don’t think …” or “This is not true …” that can limit your thoughts.

Simplify things

We often tend to make things more complicated than It should be. Instead, why don’t we try to simplify the problem by looking at the panorama and get rid of the details. You will be surprised by the results when you see the problem with the different perspectives. The mindset to simplify the problems

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Tips to run effective meeting

When working in an organization, every company member will have to participate in meetings at least once during their working life. Most employees have to spend hours on meetings and sometimes feel that they do not play an important role in that meeting. The effective meeting is not the responsibility of an individual. In fact, every participant has to contribute to the meeting by sharing ideas, listening and debating to reach the sophisticated decision. However, the solution should be conducted by the holder with these tips to run the meeting with the most effectiveness.

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1. Meeting Agenda and content

Structuring Meeting Agendas and Content for Productive Discussions

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All meetings need agenda. Teams achieve their goals and consensus points of views through having a clear agenda before the meeting. If the meeting does not have an agenda, it will make the members misleading and do not know where to focus. The meeting agenda can be very practical to save time and easier for members in monitoring the project progress.

All meetings end with the expected tasks to be done until the next meeting, and the list of jobs associate with the end date. It is very important to prepare the expected completion of the job as well as the list of to-do tasks assigned to each individual. Creating content to prepare for the next meeting will be easier to identify tasks for members to focus on.

2. The connection and participation

Generally, people think that everything will share in the meeting, but the truth is not. The meeting is the time that every member has a discussion and contribution to the project. This will take time to share thousands of data from each person in the meeting. Instead, the holders should share and synthesize the data before the meeting so that everyone knows what we gain and fail in the project. The real-time of the meeting now is only for discussing and finding out the solution for the failure. The more discussion, the more connection.

Fostering Engagement and Active Participation in Meetings

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In other words, the connection can encourage them to participate due to being aware of the purpose of the meeting. When they understand the reason for the meeting, every member can lead the discussion without being assigned by holders. In fact, participation is only available when the members are into the meeting and can comprehend everything about the meeting.

3. Note taker & time keeper

The Role of Note-Taking and Timekeeping in Effective Meetings

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Another important factor for an effective meeting is the note taker who notes the meeting minutes. This is the person who will record all exchanges and discussion such as how the previous work has been conducted and what the future work will look like. It’s easy to forget all the information after the meeting, so notes are necessary. There are many ways to record meeting minutes such as recording on paper, laptop… as a reference and reminder for the next meeting.

Moreover, each topic in the meeting should be directed to a specific time to avoid reporting and exchanging rambling issues. In other words, this prevents the situation of running out of time, but the issue has not been solved.

4. Interactive Activities

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The friendly atmosphere in the meeting could also enhance the effectiveness of the meeting. However, How to add fun activities without wasting the time of the meeting. There are many ways to do that. Sharing stories or problems in a funny way could support to start the conversation easily and encourage more participants. Furthermore, the meeting can get off to an energetic and productive start by some games before starting the meeting or in the break time including seating switch-up, Roll call, Balloon Toss, and so on. The award for the weekly MVP in the meeting can also create a fun and competitive environment. The engagement and participation of all members are maximized as well.

The organization can spend billions of dollars to pay people who just sit in meetings. Therefore, the task of the manager is to ensure the effectiveness of the meeting as well as cover the role of each individual when participating in that meeting. Hopefully, the above tips will partly help readers have an effective and quality meeting.

Why you fail in process management?

Taking on a managerial position also means that you will carry out many important tasks. And be responsible for process management. In order for employees under the authority to work effectively and conscientiously, the manager should consider these aspects.

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1. Responsibility

Does your staff know who is responsible for managing their work effectively? In the mindset of most of the small business that the managers are the only ones to be in charge of the success of the process. However, that traditional approach often leads to biased and subjective decisions.

Today, the responsibilities do not belong to any individual. Each member plays a significant role in the enterprise performance management process. Therefore, the orientation of personal responsibilities should be directed to every single member, instead of managers or leaders only.

2. High rate of quitting jobs

Understanding the Causes Behind High Job Quitting Rates

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There are many reasons that employees tend to be depressed and stressed with work. Generally, the lack of recognition, promotion and constructive feedback is the component to discourage employees to continue their work. In fact, no one wants to with the company that they do not see the promotion in their career and the recognition from superiors and colleagues. Even worse, they don’t even know what if they do well or not whilst there is no feedback or comment from the employers. In this case, the manager should seriously investigate and analyze the root cause. This could also come from low-performance management skill.

Working ineffectively for a long time will lead to job leaks and have a detrimental impact on the overall productivity of the enterprise. If you just started to realize the problem, It was too late.

3. Not ready to change

Overcoming Resistance to Change: Embracing Transformation for Success

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Performance management is not just about doing all of the assigned tasks. Some managers do not want to face the problems that occur during the management process. Even though employees or themselves have many shortcomings compared to expectations, they still ignore it and quickly complete the process.

If you want to have an effective management process, don’t be afraid to smash the old process and rebuild them with the best. In addition, let listen to the staff’s suggestions and solve it as soon as possible, if you are the one who makes the mistakes.

4. No motivation to improve themselves

One of the key points of effective management processes is to support employees to develop themselves. It is also the same essential for employees to develop a career path as the company is closer to the vision in the future.

If employees feel stagnant in their work, they will look for better opportunities. You probably don’t want to lose those talents. Therefore, you should guarantee employees are always developing and cultivating themselves during their working life.

5. No plan to implement the strategy

Developing an Effective Strategy Implementation Plan for Business Success

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Although the managers are responsible for building a business strategy, there is no result if it is not implemented as the schedule. If the management process is broken or ineffective. Employees will not be able to visualize how their daily work or personal goals can contribute to the overall strategy.

Therefore, you need to shorten the gap between strategy and action so as to make sure every team member is in the right direction.

6. Low target achievement

When the employees do not consistently complete their tasks as the set target, it does not mean that the assessment of their competence is at a low level. Because it is also possible that the process of determining goals is not effective, employees do not understand the expectations of the superiors causing the difference between the target and the actual results.

Therefore, you need to train the middle management department how to set effective goals, then how to manage the performance in the company.

In addition, you should also implement policies to create a connection between the employee’s personal goals and the company’s overall value, thereby eliminating their concerns.

The low-performance management process can cause a detrimental impact if there is no supervision and solution for every issue. These above symptoms are some of the many other symptoms that managers should know to address the problems. To minimize the effort of the management process including human resource and project management. UpDiagram, an online management project tool, supports to visualize product roadmaps, project plans. And reports for effective team collaboration and putting into action that impact.

Collaboration in organization

Collaboration is the process of working together as a team to accomplish mutual goals. There are many definitions about the collaboration but It is all the same meaning when it comes to it. Indeed, the more groups of members work together, the more effective is the work. The collaboration can improve the relationship of members in the organization. That drags to the better working condition and there is no barrier to share and discuss ideas to achieve business benefit at any time. That is the reason collaboration is considered as the vital element of successful project management.

Why it is important?

Collaborating inside or outside the enterprise enhances business efficiency. In particular, internal communication through online tools, video meetings, and many other tools will help increase engagement and employee productivity. With internal communication channels, you will easily find the information you need, receive or transfer to colleagues the feedback and support needed.

The collaboration should be the culture, but not a task

Today, there are many tools to support business collaboration, but they are not immediately effective for businesses that are eager to improve collaboration immediately. To effectively collaborate, businesses need to have a change in internal culture from the awareness of all employees to the transparency in sharing ideas and resources. It is both a process of operating and implementing corporate policies every day.

An effective way to advance business-wide collaboration is to let people become familiar with sharing information in a collaborative platform. First, establishing a simple software such as UpDiagram that allows people to easily store, search and allocate tasks for important information while discussing and sharing documents. You have to step by step build a sense of willingness to share your work, upload documents they are working on, comment on colleagues’ work, or ask others to comment on its work. When simple things like sharing information become habitual and ingrained into the corporate culture, it is easier to build processes for collaboration across the enterprise.

Let’s see what habits can make collaboration become a culture

1. Verbal Communication

Besides the variety and convenience of collaboration tools, verbal communication is the practice to build a relationship between colleagues and the different departments in the organization. Even better, the face to face communication can help both side clearly understand the meaning and can figure out the problem and show the solution faster than doing online.

2. Leading

The good leader is also a factor that affects the team collaboration. If the leader is not supportive and communicative, the transmission of information and strategies is the barrier to prevent the project from the success.

3. Collaboration in every task

Collaboration is not an additional task or an out-of-stream requirement. It needs to be carried out simultaneously with everyday tasks naturally. For example, instead of using too many communication tools, why don’t you focus on one collaboration platform for work, which allows employees to communicate and interact with each other. Also, the managers can support to connect and control the content on the platform to optimize the purpose of the project or company and minimize the negative argument.

4. Balance benefits of business and employees

Generally, the employees have a tendency to concentrate on things that affect themselves than business. That is truth and the manager should know to find out the solution but not underestimate their responsibility in work. Instead, the managers should not focus on the only values and benefits of the company when discussing with employees. Let them know their benefit and value of use during the work and contribution.

5. Empowering your employees

The action that can stagnate the collaboration is to try to monitor everything in the company. The advice for this is to let them work on their own. However, it does not mean your employees can do everything. Give them suggestion, advice and strategy so that they can visualize the direction of their tasks and their promotion as well.

6. Be patient

The collaboration will take a long time and requires the efforts of the entire business. But if everyone believes and works hard, this will definitely succeed. Don’t give up and turn around, because you can only succeed when you connect all your employees. Collaboration is no longer an option but it is a norm.

UpDiagram is the project management tool to minimize the effort of enhancing collaboration in work. We understand that Internal team members and clients work in high collaboration with others via comment, chat and role-based permissions. Therefore, your love apps can be integrated into UpDiagram.com and data migration from the existing tools to UpDiagram.com is very simple by using import feature and public APIs. This will be the foundation of building a business with high productivity, modern and constantly developing.

Steps to the perfect project planning

Becoming a project manager is an art of juggling. Everything you need is the perfect project planning. The constant requirements of time, tracking people and the pressure to complete the workload in a short period of time are complicated, but it plays an essential role to brings value to your company. There is no doubt that project management illustrates special responsibility for every company. Therefore, whether you are the official project manager or just the leader of a project, the following tips will help you stabilize your position, and bring your project to success.

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Before we start, how can we define a perfect plan? The answers to those questions can be useful.

– How can it be done?

– Is it realistic?

– How can finish on time?

– Will it work?

– What exactly will be delivered?

– How will it be delivered

– What are the risks?

– How to deal with them?

– What if we change something?

– How much progress have we made?

– What if someone cannot follow the projects?

If your project plan can answer all of these questions, at least, you can control and manage it until the success period.

Building your idea

The idea is like a soul when you start making the perfect project planning. Therefore, the first step before making a detailed business plan is to build your own unique idea. Don’t be afraid of creating crazy ideas, but the important thing is how you realize and make it realistic. So when you start writing a business plan, find a potential idea, the least “touchy”, which determines more than 50% of your success rate.

Setting goals

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Apparently, if you want to draw the path, you must set the goals and achievements. It is believed to be the motivation for you to reach success. Listing goals will help you create a more accurate and detailed business plan. If there is any trouble to classify the priority of your goals, why don’t you start to rank them based on its urgency and essence?

Define the execution process

To start the project, you need to identify real steps and the perfect project planning steps needed to meet the project objectives. Also, the specific outputs are what you’d better think of. Next, you should estimate the due date for each execution in your project plan.

In addition, setting important roadmap for the required deadlines and execution tasks is advised. You can keep track of your progress in order to guarantee the tasks are completed on time.

Create project schedule

To create the schedule, the executable part should be reviewed and the tasks are classified as the priorities to complete as soon as possible. The amount of time, materials and manpower are elements that you should determine before running every task to reach the implementation.

In contrast, you should transparent the schedule during the planning process to your team. Because they are who are directly responsible for the tasks’ success have an insight estimation about methods, solution and prediction on the project performance. Indeed, the schedule which reaches all team members’ agreement can help you manage and organize the project effectively.

Risk assessment

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There has always been the risk of every single project. So what should a good project manager do? Obviously, you cannot accurately predict the potential risk for your project, everything from bad weather to political instability or technical errors. But you can still reduce the potential impact of hazards through risk management.

When developing a project plan, there are many solutions to prevent certain risks or minimize negative impacts. The risk assessment and risk management strategy have always prepared for any urgent scenarios to make sure your project is able to run consecutively.

Today, project planning has been the challenge to most of the managers. However, there is no impossible if you follow the tips and try your best to perform well. Besides that, there are many tools to have you manage your project smoothly and efficiently. UpDiagram is one of the tools to help you visualize product roadmaps, project plans, and reports for effective team collaboration and putting into action that impact.

Team building activities to increase collaboration

There is the truth that finding fun and happiness at work is a factor to activities to increase collaboration the employees. Today, in many offices home team building games are often chosen to engage team members and opportunities for everyone to practice communication, cooperation and other essential skills at work. In-house teambuilding games are often preferred because they can be organized at the office of the company. Also, there is no need for a lot of rental costs, and It can be organized comfortably at any time. Here are some of the most popular in-house team building games today.

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Game 1: Small Comedy team activities to increase collaboration

Space: indoor or outdoor

Goal: increase teamwork and creativity, train sensibility

Number of members: 6 people or more

Necessary tools:
– Large table (covered with tablecloth or cloth) x 1
– Paper x 2
– Pen x 2

Rules:

– Divide the group into 3-4 teams and give each team 1 sheet of paper and 1 pen

– Each team needs to think of performance with dolls for the whole group to see and a lesson from that play, paying attention to increase teamwork, each member must contribute to the show.

– Teams can shape dolls with anything found around them (hats, socks, gloves …)
After a period of time, each team will use the staging table and perform for the group

– At the end of the performance, ask the remaining teams to guess the meaning of the lesson from the play

– Defining winner based on the intensity of applause of all members after each performance.

Game 2: The tale never loses in the telling activities to increase collaboration

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Space: indoor or outdoor

Goal: the group must discuss to solve difficult tasks

Number of members: 4 people or more

Necessary tools: A lot of things (paper, quill, ice cream sticks, toy crossword …)

Rules:

– This game is very popular and there are many variations

– The game manager will create an objective work from the supplies provided (eg: a house from ice cream sticks …) and hide this objective

– Divide the group into 2 teams and give each team similar items

– The game manager described and used instructions on how to perform his work, the task of the two teams is to reconstruct the original. Note that each team must find ways to hide their work from the opponent.

– Once completed, the administrator presents the original, in the opinion of all “audiences”, the team with the most similar work will win. This game will be activities to increase collaboration.

Game 3: Wear your shoes

Photo by Jakob Owens on Unsplash

Space: indoor or outdoor

Goal: to build collectivism and overcome challenges

Number of members: 6 people or more

Necessary items: No

Rules:

– Divide the group into 2 teams

– Ask all members to take off their shoes and pile them up

– Each team stands in a circle around the shoe and holds hands

– Ask each of you to find your shoes, find a way to wear them as quickly as possible. Note that you only need to fully wrap your foot in the shoe, without tying it

– Team members who wear the fastest complete shoes will win. This game will be activities to increase collaboration.

Game 4: Cross the sea

Space: indoor

Goal: very good to practice teamwork and ingenuity

Number of members: 6 people or more

Necessary tools: Board or piece of paper (size 10 × 10 cm or more than 1 inch) x 10

Rules:

– Divide the group into 2 teams giving each team 5 pieces of board (the number of games is only enough to get halfway)

– Explain that both teams will have to move from the beginning of the room to the end of the room in the shortest possible time with the game rules:

– Use pieces of board that is played to step up and move.

– The board, when set down, will not be moved again (unless the team decides to start over and recall all pieces)

– Do not let any part of the body touch the floor, otherwise, return to the starting place
When you have boarded the board, you can only go forward and not return

– Let the two teams stand face to face, asking each team to come up with a plan to cross the room.

– At this time, both teams will try to move but certainly not and the number of games is not enough. Finally, both realize that they will meet in the middle and must cooperate to form a “bridge”.

– And the rules do not allow you to return, while both will move in opposite directions so you need to show cooperation to help each other across the shore.

– The fastest team to reach the other side will win.

Game 5: Cup Pyramids

Photo by Ryan Everton on Unsplash

Space: in the room or outdoors

Goal: practice patience, ingenuity and collective spirit

Number of members: 6 people or more (can be used for groups of 3 members)

Necessary tools:
– 10 plastic cups x number of teams
– Elastic band (must fit snugly) x number of teams
– 6 charge lines x number of teams

Prepare:
Cut the freight into small sections about 60-80 cm long
Column 6 sections of this charge into 1 elastic string with the distance between each segment equally (when completed will look like the sun with 6 sun rays radiating 6 directions)
Make each team 1 “Mr. Sun” as above.

Rules:

– Divide the group into 6-member teams.

– Give each team a stack of 10 plastic cups and 1 “sun”.

– Spread evenly and place all 10 plastic glasses on the table.

– The challenge for each team is to build 1 pyramid with 10 glasses (4 floors 1, 3, 2, 2 and 3 and the top floor).

– Note that team members should not touch the glass with any part of the body even when the glass falls to the ground.

– Each member must hold a piece of wire, stretch out 6 directions to create elasticity for the elastic band, then insert it into the glass and lift it up to build the pyramid.

– If the team has less than 6 members, the team members will have to hold more than 1 string (but the game will be easier).

– The team that builds the fastest pyramid will win. This game will be activities to increase collaboration.

Game 6: Octopus race

Space: in the room or outdoors

Goal: create cohesion among members and manipulate skillfully

Number of members: 6 people or more

Necessary items: No

Rules:

– Draw the “start” and “finish” lines 10 meters apart

– Divide the group into 2-3 member teams, allocate teams before the starting line, ask teams to sit on the ground and turn their backs on each other with your elbow on your elbow

– Each team will be an octopus

– The challenge for the octopus is to stand up without leaving each other’s hands then run to the finish line

– The first team to finish the match will win.