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#Communicate #Project management #Tips 3 mins read

How to Communicate effectively

The ability to communicate effectively with superiors, colleagues, and staff is essential, no matter what industry you work in. Workers in the digital age must know how to effectively convey and receive messages in person as well as via phone, email, and social media. Good communication skills will help you get hired, land promotions, and be a success throughout your career. In the workplace, communication with colleagues, staffs, or even superiors is an opportunity. However, It is not easy to make your opportunity become the advantage if your communication skill is not working. Indeed, no matter what industry you work in, good communication skill plays an essential role to define your success.
 Everyone is preparing for the event

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1. Define who you are talking to

First of all, you need to know who you are talking to use appropriate language. Indeed, If you are talking to your friend, your language and accent may be different from communicating with the elderly.


Moreover, personality and emotional temperament which are key elements can affect directly how you communicate with someone. For instance, you cannot discuss or even mention the topics of politics with a first-met person enthusiastically. This makes people look down on you because of low emotional and situational control.


2. Control your body language

Body language is one of the most important parts to present your personality at any given moment. In contrast, it also shows your emotion and feeling. However, illustrating too much feeling may cause a detrimental impact on your success.


On the contrary, you can hide your body language by practicing and use some tips to have the right body language to show your attention with the speakers, or your confidence when you have an interview. Apart from the “power pose and smiling”, eye contact is advised to maintain during the conversation. Don’t look around too much as you are not listening to your partners.


3. Say enough what you need

People tend to practice to be a good listener before becoming a good communicator. In fact, that is what successful people do to speak less and listen more. In other words, when you explain enough what you want, the listeners can understand easier instead of trailing the story on and on endlessly.


Simultaneously, talking less creates a chance for you to listen and learn. Besides you can protect yourself not to show your weakness, you can gain more advice and knowledge.


4. Listening more

There is no doubt that communication is the process of transmitting and interacting messages with each other, listening skill is critical to keep the two side conversation. If speaking is to show your thinking and create the impression, listening is to show your respect to your partners. In fact, everyone has the desire to express themselves. And when you spend time listening, they will appreciate you by hearing their shares. One more thing, Listening doesn’t mean stay quiet. If you are in the conversation but there is no interaction from you, that is definitely frustrated communication.


Listening is one of the normal acts but not normal at all. Very few people know how to listen to skillfully. However, this is an important life skill that makes it easier for you to succeed in your work and life. Pay attention and evaluate the strengths and weaknesses of your listening skills, from there, find ways to adjust yourself to the best. Just perfect your positive listening skills, we believe you will improve a lot of better relationships!

5. Art of questioning

Asking a question is not difficult, but how to Communicate effectively is another matter.


According to the way of asking questions, there are open questions and close-ended questions. Closed questions are questions that help others understand the content in your direction. And the answer is usually yes or no. Close-ended questions help us solve problems quickly while having very little time. Open-ended questions are frequently asked for starting a new topic, helping both listeners and speakers think. This question is often used when we need to know the views or opinions of partners about the problem.

 2 men are discussing questions

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One of the reasons for using open-ended questions is to get a deep, meaningful and thoughtful answer. Asking questions in this way will make people more open because you have shown that you are interested in what they say.


To sum up, communication is daily action but, it is not easy to be professional. How to Communicate effectively?. The above tips could be useful if you are serious to change yourself and improve your communication skill.

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