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#Project management #Project Planning #Tips 3 mins read

Steps to the perfect project planning

Becoming a project manager is an art of juggling. Everything you need is the perfect project planning. The constant requirements of time, tracking people and the pressure to complete the workload in a short period of time are complicated, but it plays an essential role to brings value to your company. There is no doubt that project management illustrates special responsibility for every company. Therefore, whether you are the official project manager or just the leader of a project, the following tips will help you stabilize your position, and bring your project to success.
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Photo by Jo Szczepanska on Unsplash

Before we start, how can we define a perfect plan? The answers to those questions can be useful.


– How can it be done?

– Is it realistic?

– How can finish on time?

– Will it work?

– What exactly will be delivered?

– How will it be delivered

– What are the risks?

– How to deal with them?

– What if we change something?

– How much progress have we made?

– What if someone cannot follow the projects?


If your project plan can answer all of these questions, at least, you can control and manage it until the success period. 


Building your idea

The idea is like a soul when you start making the perfect project planning. Therefore, the first step before making a detailed business plan is to build your own unique idea. Don’t be afraid of creating crazy ideas, but the important thing is how you realize and make it realistic. So when you start writing a business plan, find a potential idea, the least “touchy”, which determines more than 50% of your success rate.


Setting goals 

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Photo by Patrick Perkins on Unsplash


Apparently, if you want to draw the path, you must set the goals and achievements. It is believed to be the motivation for you to reach success. Listing goals will help you create a more accurate and detailed business plan. If there is any trouble to classify the priority of your goals, why don’t you start to rank them based on its urgency and essence?


Define the execution process

To start the project, you need to identify real steps and the perfect project planning steps needed to meet the project objectives. Also, the specific outputs are what you’d better think of. Next, you should estimate the due date for each execution in your project plan.


In addition, setting important roadmap for the required deadlines and execution tasks is advised. You can keep track of your progress in order to guarantee the tasks are completed on time.


Create project schedule

To create the schedule, the executable part should be reviewed and the tasks are classified as the priorities to complete as soon as possible. The amount of time, materials and manpower are elements that you should determine before running every task to reach the implementation.


In contrast, you should transparent the schedule during the planning process to your team. Because they are who are directly responsible for the tasks’ success have an insight estimation about methods, solution and prediction on the project performance. Indeed, the schedule which reaches all team members’ agreement can help you manage and organize the project effectively.


Risk assessment

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Photo by Valentín Betancur on Unsplash


There has always been the risk of every single project. So what should a good project manager do? Obviously, you cannot accurately predict the potential risk for your project, everything from bad weather to political instability or technical errors. But you can still reduce the potential impact of hazards through risk management.


When developing a project plan, there are many solutions to prevent certain risks or minimize negative impacts. The risk assessment and risk management strategy have always prepared for any urgent scenarios to make sure your project is able to run consecutively.


the perfect project planning

Today, project planning has been the challenge to most of the managers. However, there is no impossible if you follow the tips and try your best to perform well. Besides that, there are many tools to have you manage your project smoothly and efficiently. UpDiagram is one of the tools to help you visualize product roadmaps, project plans, and reports for effective team collaboration and putting into action that impact.

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