The golden rule when a project risks

The golden rule when a project risks

Every project, from small to large, involves risks. Negative computer risks when occurring will cause losses, affecting the goals that the project needs to achieve. But don’t worry about risks because grandparents have a saying “in misfortune there is luck”, here are The golden rules you should keep in mind when facing risks in project management.

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1. Calmly learn about the risks faced by the project – The golden rule

The golden rule: When risk strikes, you may experience a concussion trying to figure out what happened. So, before jumping into action or making any decisions, take some time to gather your thoughts and look at the situation objectively. Let’s assess that risk to see how much it is. Sincere advice is to take a deep breath!

In addition, you should not only focus on threats and possible risks but ignore opportunities that bring unexpected value to your business or customers/partners. And do not plan alone, but ask for the input of all project members about the potential risks and opportunities they think about because maybe they have breakthrough ideas that you omitted.

2. Specific statistics on the risks encountered – The golden rule

The golden rule: It is sincere advice that instead of spending time aggregating risks or causes of risk in traditional ways, we can use tools to summarize risks as well as convenient for members. For example UpDiagram’s Risk Management templates. Propose ideas to deal with that risk. Such statistics will help everyone understand the problem at hand and have a clear plan to deal with the unexpected risk.

3. Handle risks in the most scientific way

The golden rule: Let’s take a close look and decide what we’re going to do with each risk to best manage them. There are five basic strategies:

Avoid it: you can completely ignore a risk if it doesn’t affect the whole project too much.
Minimize it: This is a way to make a bad outcome less likely to happen or minimize the project’s impact when it happens.
Thorough handling: When those risks deeply impact the project, the best way is to face and solve them, but each with the principle of “slowly but surely”.
Transfer it: “Share” the risk with another party, for example, buy insurance to be able to receive protection from the insurer.
Accept it: For low-impact and low-potential risks, find a simple, low-cost solution, and if you don’t find the right solution, accept the risk and move on. work as usual.

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Each strategy has its advantages and disadvantages, and you will probably use all four of these strategies. Sometimes it may be necessary to avoid the risk and other times you will want to minimize the risk or either completely dispose of it, transfer it or simply accept it. Let’s see what those terms mean and how to choose the right one to use for each of your business risks.

Controlling and protecting the project from risks is always what professional project managers want to aim for. But life and work cannot avoid negative problems, sometimes it will pull you down, but sometimes it is a springboard to go up. The risks in the project are the same, do not panic, but always remember to stay calm, make statistics, and plan to solve them scientifically.

Contact support@updiagram.com for assistance. We are with you every step of the way.

Import project from Trello

This video instructs you on how to Import project from Trello. This feature is also free for all users. UpDiagram will help you.

Import your Trello project into UpDiagram

Only Admin and Member in a Trello project can import project into UpDiagram.

Step 1: Log in to your UpDiagram account. Then, select Add project >>> Import Project. 🙌

Step 2: select import your Trello project to UpDiagram

Step 3: The interface will provide you with general information regarding UpDiagram and Trello. You must choose to Allow for that projects import.

Step 4: UpDiagram will list all available projects on the platform; all you have to do now is choose the project you want to import.

Step 5: You need to input some basic data to make your project on UpDiagram clearer (image cover, name, description) and select SAVE.

Step 6: Map user

You may connect an UpDiagram user to another user in a Trello project (enter email address to link).
Note: Please keep in mind that only users in your Trello project may be linked to UpDiagram users.

Step 7: Finally, users must confirm the project import.

It’s that simple, right? With just clicks and clicks, you can integrate Trello easily. Details can found in the video. Good luck with your project input!

If you need more assistance from us, please fill this form and you have any question about this or anything else about this article, feel free to reach out to us at support@updiagram.com.

Communication skills, and the secrets to success of companies

Among many British proverbs, there is a very beautiful saying about communication: “Communication skills are an important tool. important in the pursuit of your goals, whether with your family, colleagues, or clients”. Indeed, if success is the destination of everything, then communication is the vehicle that helps you reach your destination faster, as well as succeed more easily. Communication is very important everyone has their communication skills, but do you think you have done it well? The following articles are some tips to improve your communication skills.

Photo by Antenna on Unsplash

1. Clearly define your own and your opponent’s point of view.

In communication sessions, especially in the corporate environment when every individual has the right to hold and voice that opinion. But if you can’t hold your point of view, don’t understand the point of view of the audience, then you will be deflected from their point of view. Each point of view always needs to be heard and respected, if you do that to the other person, they will do the same to you.

Protect your point of view, avoid personal conflicts. Words are always offensive, if you can’t control your emotions, let unnecessary anger appear, and have direct conflicts, then this communication has no meaning. Therefore, if you want to communicate well, and you want to convey your thoughts and arguments to others, you should clearly define your views and the others involved in the communication.

2. Determining the content of communication

Similar to the point of view of communication, determining the content of the communication is extremely important in conversations. The content of communication will be based on the point of view of communication, but at the same time, the content of communication will be the tool that gives the outcome of the talk. Even if your point of view is good, but the content you say is not true, if the content doesn’t convincing, it will certainly not be understood.

Effective communication content needs to be simple and easy to understand, avoiding lengthy or rambling content. Stick to your point of view, but don’t hurt or provoke the opinions of others. The content of communication with a friendly and cheerful mood will create a good effect for the communication session.

3. Language factors

Good communication content will need appropriate language elements. Depending on the type of content, people need to determine the appropriate words, sentences, etc. You need to practice well how to use tone to suit the situation. Your intonation will determine the attitude of the other person. Speaking softly, faltering, and lacking confidence will make it difficult for you to communicate. You should practice speaking, loudly, and firmly.

For fun conversations with colleagues, just use comfortable words, and create a friendly atmosphere. When going to meet customers, it will be a professional language….

Depending on the type of need, we have different intonation, tone, and vocabulary. Prepare a good amount of vocabulary to be able to create effective communication.

See the language learning route management template!

4. Non-verbal factors

Probably everyone is too familiar with non-verbal elements, it is present in all dialogues and sometimes it doesn’t need to be dialogue, non-verbal elements are shown through many different aspects. However, it is still as important a factor as language.

Photo by Brooke Cagle on Unsplash

Practice expressing emotions and things to say through your eyes. Eyes can show many things, such as sympathy, understanding, or even confidence, etc. In addition, the element of clothing also helps you a lot in communication. First, dressing appropriately for the situation will make you more confident in front of others. Then it shows your affection and respect for the object of communication.

5. Using software that allows communication between employees to take place

With the need to “work from home” increasing, colleagues, project teams have difficulty in geography and it affects communication. communicate and exchange information with each other. Therefore, management tools have communication functions such as comments, job descriptions, … as well as the ability to integrate communication software such as Slack, Rocket chat, Zalo, …

This is a type of technique. An essential function in the 4.0 era when communication becomes difficult due to the covid 19 epidemic still exists. When the traditional working environment will gradually change to a digital working environment. UpDiagram will solve and improve communication problems during this pandemic season. Improving communication during the pandemic will be extremely simple when you know UpDiagram.

Read more about the changing working environment!

Communication skills are an important thing that individuals in a company should improve daily. For personal views, you should keep your stance, respect the views of your colleagues, use language as well as body language in a subtle, profound, and clear way. More importantly, the ongoing pandemic is extremely unpredictable, so understanding and improving the usability of software like UpDiagram is also improving communication skills, helping businesses succeed.

For expert advice, leave an email with UpDiagram or contact support@updiagram.com directly for support. We will be with you every step of the way.