How to Choose the Right Task Management Software
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#Manage Software #Task Management Software #Tips 3 mins read

How to Choose the Right Task Management Software

There is a lot of confusion surrounding what task management software is and how it differs from the project management software. The difference will not be recognize properly without making different comparisons for the two types of software above, for this reason, we are here to make that clear.
 How to Choose the Right Task Management Software


Photo by Corinne Kutz on Unsplash


In this article, we will explain what task management software is and explore use cases for different types of work management tools. Purpose? Find the right tool for your needs.

Overview of work management software

 – What is task management software? –


  1. According to Capterra: “Work management software helps users manage processes/tasks, organize tasks and activities, and collaborate in a shared workspace. These tools capture the planning and execution of work, streamline communication, and provide status updates and views relevant to different stakeholders.” 

  2. According to Lucidplot: “Work management software is a tool used to plan projects, implement projects, allocate work, resources, assign personnel to participate, and manage events changes in the project.”

So in summary, task management software is software that allows users to manipulate the creation and development of plans or projects. You may have heard of “work management” software by various names, including:


  1. Collaboration
  2. Management software
  3. Teams productivity tools 
  4. Collaboration software

Another, you will notice there is a Some of the main themes are repeated here: Teams and Collaboration. That’s because task management software’s target audience is non-technical business professionals and knowledge workers, and the primary purpose of these tools is to facilitate collaboration between users. Key features include:


  1. Various data fields: images, text, lists, checkboxes, dates, progress, formulas
  2. Import data from projects available from Trello, Assembla, Jira, Excel,…
  3. Integrating other applications such as Microsoft team, Slack, Rocket, Zalo,…
  4. Email and In-app notification for project activities
  5. Decentralization, assignment of tasks, and member management

There is some overlap between task management and project management software features; therefore, the key difference is that project management tools include project planning and tracking and are designed to manage the three constraints of a project (scope, schedule, and budget). In contrast, Task management tools do not provide such a level of monitoring.


– Work management software use cases –

In addition to the use of work management software in projects as known, the software is more widespread as it can also be used with needs. and different purposes. Use cases for task management tools include:

  1. Consulting
  2. Marketing

  3. Event coordination

  4. Emergency management

  5. Search

  6. Strategy development

– Task management software items – 


1. Personal to-do list 

Design a personal list with simple features, suitable for scheduling and personal activities. Some software for this category is, Todoist, Wunderlist,…


2. Task manager / shared task

As a centralized workspace; designed for teams; allows users to assign tasks, track work efforts, and collaborate/communicate around these efforts, and so, some of the software for this category are: Asana, Basecamp, Trello, and UpDiagram.


3. Collaboration Tools / Agile Tools

Software in this category for software development teams, providing a collaborative workspace to execute and track tasks at each stage of the development lifecycle, and so, provide a shared platform that allows multiple users to communicate and collaborate. Some of the software for this category are Leankit, Pivotal Tracker, SpiraTeam, and UpDiagram


– How to find the right task management software for your needs – 


The first is to determine what project your work is in. Make sure this verification is done thoroughly as it will determine all the software you will be looking for later. 


Create a curated list of software based on functionality and team requirements (data fields, management templates, customer service providers, etc.). And so, you can review the software above and filter the product list by the features you are looking for. In addition, test the work management tool by asking your vendor what features you need and if they offer additional or groundbreaking features for you, narrow your selection down (three to five products), and pick the one that suits you best. Invest in the tool that best suits your needs.

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