Why should a start-up use UpDiagram for project management?

Why should a start-up use UpDiagram for project management?

WHY PROJECT MANAGEMENT IS START-UP’s BIG PROBLEM?

A company will face many obstacles and challenges when it first launches its operation, including a lack of funding, poor human resources, a lack of skills and experience, etc. One of the toughest problems that a start-up face is the company’s project management. Whether for managers who are completely unaware of the company’s project management system or who are already familiar with it.

It is frequently challenging for managers to assess the success of the project if they do not seek the assistance of management support tools because they lack the below skills.

For the rest of the people, the problems they face when a start-up starts using these softwares are:

COST
It’s crucial to effectively manage cash flow as a startup. Although there are many available project management tools, the price of these tools presents a challenge for new businesses.

INTERFACE
This is the second important consideration. Is the user interface simple to use or overly complex? Managers use this software to help them maximize their working hours, but it takes them a little longer to learn how to use it. It costs them money and takes a lot of time.

FEATURES
Regarding the features, businesses frequently worry about their usefulness. Will these features assist them in their work, actually increase productivity, and meet their needs, or not. Are these features being updated frequently to match their company’s hardware?

SECURITY
When a start-up choose to use these tools, this is probably a headache for them as well. Information about the company’s projects may or may not be completely confidential. Whether there are any bugs in the software that interfere with its ability to store information.

CUSTOMER SERVICE
What is these tools’ customer support? Are they given the assistance to quickly and effectively resolve application-related issues so as not to impede the business’s operations?

HOW DOES A PROJECT MANAGEMENT TOOL SOLVE THE BIG PROBLEM?

– Easily manage the work of team members.
– Easily connect with team members.
– Easily control their workload.
– Monitor the work progress of members.
– Quickly and easily assign tasks.
– Gather and preserve accurate data.
– Project information security.

Whether start-up businesses operate online or offline, it always ensures productivity and that business operations are uninterrupted. As a result, they can measure each team member’s productivity and quickly identify any issues that arise. So managers can address them with appropriate solutions to meet deadlines and enhance product efficiency.

WHY UPDIAGRAM IS FIT FOR START-UP?

In addition to the necessary functions of management software as mentioned above, it also stands out with the following reasons.

COST
Calculating the ideal cost is absolutely necessary for a start-up with limited funding. Updiagram has created a membership package that is excellent for start-ups in light of this issue. Although UpDiagram is relatively inexpensive, only $3/user/month (in addition, every month there are promotions), it still has a wide range of unique features and is fully functional. This makes it easier for administrators to use the application without being concerned about the cost as well as the functions.

INTERFACE
It has never been simpler to manage large groups of people, especially with start-up businesses that lack experience. With a simple and user-friendly interface design of UpDiagram, users can easily access, capture information, and manage the projects of their business or department. Therefore, tracking the performance of each team member and the project’s productivity doesn’t require any more work.

TEMPLATES
Users won’t have to spend a lot of time creating templates for new fields because there is a wide variety of templates available that are always of high quality. For user convenience, UpDiagram frequently updates its template store with a variety of fields, including sales management, SEO checklists, risk management, etc. So UpDiagram can satisfy customers’ needs regardless of the industry they work in.

SOME GREAT FEATURES
1/ Email notifications and reminders, so that users can capture the project progress and the number of tasks to be handled.

2/ Give feedback or comments on tasks easily, so that team members can raise issues and update solutions quickly without delaying the team’s progress.

3/ Export/import data files from Excel or previously created projects in other tools such as Jira, Assembla, Trello, etc into its project space. That helps them save a lot of time and improve work efficiency.

4/ Work views (Grid view, Kanban, Mindmap, Calendar, Gantt Chart) helps users have the best experience when using. UpDiagram has developed a lot of work views to help users easily observe their tasks and the project. Users can easily change the work view to enhance their experience with very simple operations.

5/ Time tracking assists team members in completing their work as quickly as possible. Team members’ working hours can be monitored by managers thereby cutting down on time spent on useless activities.

6/ User/Project Dashboard makes it simple to keep track of information from various sources. The data is presented in a clear manner and is divided into two main directions: The workload table shows work data (volume, progress, notes, and packages), and the most active members show data on the project’s active members.

7/ Roles & Permission gives users the option to assign permissions within the project. With this feature, the project will be tightly organized with each separate role clearly, to avoid confusion. Users can also create the following project permissions using the role view: admin, member, and viewer.

8/ Integrate Slack enhances the project’s management and teamwork performance. Users of Slack will be informed of any action taken on the UpDiagram, such as adding tasks, assigning, etc. Additionally, UpDiagram enables the creation of chat rooms and project discussions on Slack.

9/ Custom Fields (Text, Number, Timeline,…) is an important function to help users manage projects effectively, adding highly customizable functions.

CUSTOMER SUPPORT

In order to bring great experiences to customers, it has built a repository of user manuals, a 24/7 support call center. When facing application problems, users can easily contact by email or social networking platforms for support to solve. In addition, UpDiagram also offers in-depth articles and instructional videos that show users how to use their application in order to enhance the customer experience.

With the features it offers, it will unquestionably become an essential tool for supporting startups. Not now, when. Click here to start your projects.

6 Reasons to Switch from Jira to UpDiagram

As a project manager, you’re probably getting to know the project management software Jira. If you are a Jira user, have you ever felt this tool is not efficient and its process is too complicated for you?

Cheer up, there’s nothing to panic about. Did you know that each tool is created for different purposes, maybe that’s the tool that might not be suitable for your demand? In this situation, you should consider transferring your project in Jira to a new one that might be appropriate, UpDiagram can be a promised selection in your list. But before the transition, you need to be clear about what you really need to change. Here are 6 reasons for switching Jira to UpDiagram we have researched you can refer to them for your comparison and decision.

Not now, when?

Many teams have chosen Jira over the years:

– Jira includes a large number of tools and functions
– Able to integrate with different external systems
– Provide an overview of team activities
– Allows users to set team permissions
– Qualified for product-centric workflows, such as scrum projects and bug tracking

Since Jira announced some significant modifications to its services, users have faced a lot of trouble. If you’re thinking about switching, there’s no better time than now.

– Many previous subscribers saw their fees increase by 11 percent to 15 percent, depending on the number of users, as of February 2021.
– Another significant change is that Jira will phase down its server-based licensing, with all support for these services ending on February 2, 2024.

Although Jira developers inform that this will enhance overall the performance of their service, these significant shifts are supposed to result in some rising issues for both Jira and most of their consumers.

Jira forces server-based customers to recreate their infrastructure in the Jira cloud from the ground up. Unfortunately, this don’t accomplish with one button click. Continue reading to know what trouble you get with Jira and UpDiagram solutions.

6 Reasons to Switch from Jira to UpDiagram

1. Cost

Jira problem:
Is it worth it for Jira users to pay an arm and a leg in the future? 🤔

Furthermore, as previously said, Jira is predicted supposed to offer a more expensive price plan in the future. At present, Jira’s Cloud service costs $7/month per user for basic services. You’ll likely need to purchase more than just one package in Jira to get all the features you need. Jira’s monthly fee may exceed $7 per user. For instance:

– If you wish to have documentation and wikis, you need to buy a Confluence subscription.
– Trello subscriptions can be purchased for the non-product teams.
– For features like Goals and time tracking, you’ll almost certainly need a third-party add-on.

UpDiagram solution:
The special feature of UpDiagram’s pricing in comparison to Jira is that it is less expensive while still meeting all of the fundamental functionalities and user demands. The maximum you may spend for UpDiagram per month is only $7. Pricing Details:

– Starter (Free) includes unlimited projects and work packages, customization, and fundamental features. Basic customer service (email)
– Professional ($3 per user): Aside from the advantages of Starter, users can also integrate other tools into UpDiagram which helps users manage all in one platform. Time tracking, Gantt chart, tables, and a formula column are all available with a premium support level (Email, Phone, Quarterly review)
– Enterprise ($7 per user): This includes everything in the Pro and Starter programs. Especially, users can request integration and suggested custom development, enterprise assistance (Email, Phone, Quarterly review, Extensive training & personalized support)

UpDiagram also offers an annual billing scheme (savings of 20%) for two-priced packages. It is suitable for businesses who want to entirely switch from Jira to UpDiagram.

Furthermore, UpDiagram offers a discount program for Startups and Enterprises, which includes a two-year free trial of the Pro package with dedicated customer support. Enterprises only make a payment after the first two years. Besides, if an enterprise has a long-term partnership with UpDiagram, it will be able to take advantage of further discounts.

UpDiagram also features third-party integration, such as Slack, Github, Gitlab, etc. This means you won’t have to input your data if you switch from Jira to UpDiagram. So, even if some of your teams opt to stick with Jira, you can easily migrate to other teams which are ready for the transition. The team collaborators’ migration is simple, all you need is just to add their emails (UpDiagram registered) in the import process.

2. Customization

Jira problem:
Jira offers some features that are used for various purposes. Jira projects may require a full-time administrator to effectively set up administrate. In addition to the expense of package purchasing, it implies that your team is investing more time and money in using Jira. ROI reduce because the investment cost is large.

So why not restart with a management platform which takes you fewer resources?

UpDiagram solution:
UpDiagram provides friendliness and ease of use for all users’ levels without code requirements, expertise, and well-trained admin. UpDiagram provides over 20 metadata fields, a variety of ways to customize the view, a large number of feature combinations, and assisting purchase users in “taking care” of the project comprehensively.

(A) The UpDiagram Hierarchy
The streamlined task hierarchy in UpDiagram allows you to arrange your team’s activities quickly and easily. It has an easy-to-follow but completely customizable structure:

Projects > Work Views > tasks > subitems > data fields

(B) Multiple Views
UpDiagram also provides you with a variety of project views to adapt a variety of working methods. In the same project, you may switch between views! And here is a deeper look at these modes:

1- Required task views

Kanban View: Multiple projects may be easily dragged and dropped into other categories to shift them from task to task and project to project.

Grid view: All your tasks are shown in one view (as if they were on a checklist), and you may select data fields for yourself. The Grid facilitates an overview of all work and progress for the Scrum Master and Project Manager. This is an excellent solution for folks that need to know immediately and get their tasks done.

2- Mind map:

This view provides users with a structured overview of the project, allowing them to comprehend the position of tasks, and their dependencies, as well as grasp their priorities.

3- Calendar view:

A view similar to your calendar The jobs will be nicely placed on the Calendar View, and UpDiagram will additionally display the task’s timeline/due date. The mode may be set by the week and month. UpDiagram will collect and display jobs with particular deadlines to the right of the Calendar.

4- My Assignment
Users can view the task that has been assigned to them by clicking on “My Assignment”. Users’ focus easily filters their tasks in Grid, Kanban, and Calendar view to shorten their time and effort to search for their assignments. Furthermore, UpDiagram provides Due Assignment, which allows users to keep track of the due date.

3. Fast

Jira problem:
Slow loading times, in the end, will be a limitation for a project management tool, because we might need quickness in some urgent cases.

Jira is a sophisticated tool that takes specialized knowledge to set up and maintain, its complexity comes at the expense of efficiency and speed. User comment about Jira’s slowness:

“Jira and Confluence(Cloud) are toooooo slow!”
Wonkyung Lyu on Community Atlassian

UpDiagram solution:
UpDiagram always brings a smooth experience, which helps users feel comfortable when participating in project management. Some comments about UpDiagram speed:

“It’s absolutely transparent to my team and me. There is no worry about missing priority or updating status before every meeting. It is easy to learn and use very fast. Their support team is also energetic to give me a hand to build projects as soon as possible.”
Enterprise G2 Reviewer

“Clear layout, beautiful interface Reasonable interface arrangement Fast App Loading Speed.”
Lilina on Saashub

“Fast. I can operate quickly on the tool, and data is converted quickly, without any speed problems when using UpDiagram.”
User on alternativeto

We also recognize that speed is only beneficial when combined with dependability, which is why we take pleasure in maintaining the highest levels of availability!

And to top it all off, UpDiagram is simple to use and has an excellent UX UI, anybody can get into the project process and co-working harmoniously. That means no more workflow will be pending cause other team members waiting and ensuring the progress of the project.

4. One for all

Jira problem:
As previously said, Jira and Atlassian software are siblings. How does this affect a single business?

– Jira is a project management tool for developers and product teams.
– Trello is for kanban projects, marketing, and other simple project workflows.
– Confluence is used to save, share, and keep track of wikis, documents, and playbooks.
– To fill up the gaps, a range of integrations such as goals, OKRs, time tracking, and automation…

Having your work distributed over numerous software applications invariably results in a lot of multiple processes and searching for resources, resulting in a loss of productivity, messages, and composure.

UpDiagram solution:
UpDiagram is here to simplify processes but maximize productivity. This platform is customizable and offers all work perspectives. UpDiagram maintains all of your work in one place, which means it provides you with all of the necessary tools you require. We assist you in becoming more efficient. For example, you can schedule a meeting for tasks that have Date features installed, be up-to-date and alerted with Notification, or integrate Slack, and RocketChat every time the meetings come.

On top of that, we’re always trying to improve your working experience by releasing new features and upgrades every week.

5. Customer support

Jira problem:
Jira’s support documentation is difficult to understand. Searching for specific phrases is both time-consuming and confusing. You’re not simply provided a support doc resource; you might get stuck with its community forums and articles. Overall, troubleshooting Jira bugs on your own is a nightmare.

UpDiagram solution:
We place a high value on offering assistance. In truth, at UpDiagram, our number one Core Value is to “deliver the best satisfying client experience.”

We’re here to help you get the most of every feature and have the greatest possible user experience, whether you need to refer to our thorough Support Docs (guideline, features detail, etc), ask a short question through chat on social media (Facebook, LinkedIn), send an email, or book meeting for a free coaching call.

We’re here to support you whenever you need it, 24 hours a day, seven days a week!

6. Partnership with Start-up

Jira problem:
Jira is an old-established tool; as previously said, Jira costs are high and fluctuate over time. Because they don’t need to partner with startups, Jira’s target users are big enterprises.

UpDiagram solution:
Although UpDiagram has just appeared on the market, UpDiagram provides ideal and similar functions that adapt startups’ and enterprises’ needs to manage their projects at reasonable expenses. And what makes UpDiagram an ideal partner with startups is the desire for a win-win partnership for both sides. With the partnership, start-ups will:

– Within two years, you’ll get a Premium package license for free—up to $0 for a long-term partnership.
– When you provide feedback and suggest additional new functions, you will earn more accumulation points, which will increase your discount for the next payment.

Furthermore, UpDiagram also has a stable pricing plan for startups and enterprises to ensure the pricing will not be increased forever. Let’s contact us for more information.

Conclusion

With more changes, Jira loses consumer sentiment. If you’re searching for a Jira alternative due to pricing, ease of use, performance, convenience, support service, or because you’re being forced to leave their server-based service, go no further than UpDiagram to satisfy all of your work management needs! These offers UpDiagram gives you:

– The interface is user-friendly, modification is straightforward, and the function is simple to use.
– Any team may use it, and any project can benefit from it.
– Customer service is critical. Points of Interest.

Don’t wait, check out this guideline, which walks cloud-based Jira users through the process of importing their data into UpDiagram in minutes.

The Best Way to Manage Agile Software Development Projects

Have you ever wondered what the advantages of Agile are and why so many professional managers are interested? Managers will tell you about Agile or a few new variants like Scrum and Kanban if you ask them about project management.

The benefits of Agile may be exaggerated, but this methodology truly assists software development teams in sprinting projects and delivering greater goods to clients. So, in this article, UpDigram will present you with The 9 Most Important Advantages of Agile Software Development.

Read more: Agile & Scrum, truly assists

How do you define Agile Software Development?

Agile software development entails dividing huge software projects into claw development periods known as Sprints (each sprint lasts two to four weeks). During which teams build specific features and deliver templates to clients.

Consumers judge the change and provide feedback, which the team incorporates before moving on to the next features. This frequent input, similar to the taste testing you conduct when making a delicious dish, shows you how to enhance the program to satisfy client demands.

Add New Packages On Grid View

Read more: huge software projects, Sprints

What are the Advantages of Agile Software Development?

So here are the top nine advantages of Manage Agile Software development:
– Greater adaptability
– Continuous enhancement
– Improve teamwork
– Boosts motivation
– Metrics that are relevant for data-driven choices
– Improvements in project predictability and control
– Enhances product quality
– Increased client satisfaction
– Greater Return on Investment

Benefits are achieved earlier in the development process this manner.
Read more: Agile development, the Waterfall methodology, Agile team members, Agile principles

Best Way to Manage Agile Software Development Projects?

Certainly, there are also several fantastic Agile benefits for both enterprises and customers. Furthermore, if you want to get the benefits of Agile, you must adopt it correctly. UpDiagram features are designed for the Agile team and it is ideal for enterprises to start your Agile transformation journey.

– How do you make that work?

To get started on your Agile transformation journey right away, we recommend utilizing the world’s most popular Agile project management software. Here’s a brief rundown of key UpDiagram capabilities tailored specifically for Agile teams:

– Views: To easily adjust to project and team needs, pick from four Work Views: Grid, Kanban, Calendar, and Mind Map. Create a project with several heights and angles.

– Packages/Sprints: Manage each Sprint as well as the workload of your team. You may even utilize New Packages to design based system for your backlogs.

– Comments: Task-specific talks and collaboration can help to strengthen teamwork.

– Dashboard: monitor key indicators like velocity, burnup, burndown, and cumulative flow to ensure your projects are on schedule.

– Permissions: Invite stakeholders to your project environment without jeopardizing their privacy.

– Integrations: UpDiagram integrate with Slack to generate and assist you in following, communicating, notifying, and pulling requests from your UpDiagram tasks.

It is Time to Become Agile Manager with UpDiagram

With improved adaptability to faster ROI, the Agile mentality assists teams in avoiding the frequent pitfalls of conventional development.

Thus, if you have software projects with a high level of unpredictability, the Agile operating style can be the appropriate dish for you. With plenty of contemporary functions, UpDiagram makes Agile project management simple.

UpDiagram is an agile software development tool that allows you to solve software development difficulties with agility. Please contact us if you want to learn more about the software, Agile solution and current management practices. Sign up for experience! Now is the time to alter the way you develop and manage projects using UpDiagram!

What is Time Tracking? Benefits and how to use it effectively

For professional project managers, every second(s) of tasks counts in money. So tracking and calculating time is always something they are concerned about. In fact, there are many ways to keep track of time. In the past, they used manual recording methods to keep track of time, in modern times they apply computer science technologies to record time. The trend of using project management tools is increasing, and it is great if a project management software has a time tracking function.

Time Tracking solution for time calculation

Time is an abstract concept, colorless, odorless, and tasteless. Humans cannot “touch” it, but with the need to know the time, people from ancient times have created many different tools, with the purpose of calculating time: hourglass, using writing paper time,…

Instrument diagrams are no longer suitable for track time, so with the trend of technology, project managers have launched Time Tracking, as a completely new way to track the flow of time

It is a kind of computer software function that allows employees to track and record the time it takes to complete a task. This feature is used in many different industries, including freelancers and hourly workers. You can also understand that Time Tracking is like an automatic stopwatch, helping the home. Management and project members are more active in their work. It will record the start time and end time, then give a time, that is the plan the result of the whole recording process (calculated by the end time minus the start time).

For large, professional projects, a stopwatch will be a useless item. Continue reading the blog to see how Time Tracking will be for project management?

Applying Time Tracking function to project management software Project

Managers always face headaches with time management of small tasks, as well as staff time. But with Time Tracking, everything is optimized:

Time will be tracked specifically, making work progress not delayed
Each person will have a different “charging source” of time, clearly each employee.

Because of the optimal ability and efficiency that Time Tracking brings, the management software all possesses this function in their group of time functions. Realizing that efficiency and necessity, the UpDiagram development team. A new generation project management tool, has launched the Time Tracking function in each session management tool with that function.

Management software will optimize the process of calculating the time of your tasks (start – end), this software will give you data such as total, average,. .. the time when performing tasks. The manager will rely on that to calculate the cost for the whole project. In addition, time tracking will integrate with automation technology when used on the tool. Helping to solve work faster, clearer, and more efficiently.

The German proverb says “We need to go with the time, not let the time pass”, this is also the motivation for UpDiagram to develop the Time Tracking function. Users will be able to see the passage of time, helping managers to:

Track details of work completion time
Amount of time worked for employees
It easily costs working time
Create multiple Sessions for complex tasks
Flexible to customize the time

The biggest value that Time Tracking brings is the monetary value. Because for a project manager, the time of tasks can be converted into money. For a human resource manager – an employee’s working time is a whole month’s salary… If time don’t track properly accurately as well as reasonable calculation, which can lead to waste for the manager. In addition to Time Tracking, UpDiagram also has a lot of functions to support through the time flow manager such as Due date – for important dates for those tasks, Timeline helps users to clearly see the progress of tasks. …

It is currently a hot and trending function of project management software. It will not be too difficult to find this function in the management tools. But for the Time Tracking function to resonate with other functions such as Due date, Timeline,… is still quite a few. Contact or book a demo with UpDiagram to learn more about the group of time management functions.

What is UpDiagram?

What is UpDiagram? like other project management tools, UpDiagram is the project management tool which shortens users time and effort to manage their project.

Managing the team with many people has never been easy. Even worse, It takes more effort to keep track of the progress of each team member and the productivity of the project. The need for giving feedback or comment about the task may be complicated because of either various communication tools or unnecessary discussion meeting.

UpDiagram:

Convenience

Help you see all the progress and what steps should be taken at first glance. It simplifies your effort to follow up and estimate your project.

Grid View

Collaboration

No need to write email, inbox or book the meeting to share comment or feedback. You can communicate directly on UpDiagram.com.

Comment and Feedback onboard

Clarity

Everything is accessible for all member to see what they need. The work will be more efficient if all members understand the progress and prepare what they should do to move forward.

Let’s start to have a free trial.

If there is any question about a signup or set your account, and how to manage the account?

Free to contact us via info@updiagram.com. Let do it!

How the IT department keeps track of their Bugs and Issues?

When It comes to the IT department, Bug and Issue are inevitable in every project. The team of IT need to determine the solution and tool to manage and minimize the potential Bugs and Issues. Therefore, a tool to help them manage and keep track of the whole progress is significantly compulsory. After using UpDiagram, a project management tool, we are not under tasks pressure and more enjoy our work.

Photo by Sebastian Herrmann on Unsplash

Our IT department has responsibility for thousands of bugs and issues every month. Unlike other departments, most of the issues require lots of time to resolve. Even worse, the whole team members have to collaborate to work with one issue whilst there are hundreds of tasks waiting for them.

For a large number of the workforce with a team of 200 people like IT department, the mission of managing the whole tasks and members is the big challenge.

To clarify, we need to define different columns as fields in Excel so that we can follow all tasks. We had to type every single sheet to update the data and we highlighted them to make them outstanding. However, we don’t have time to highlighted day by day and remember the color to define the same for each status. Therefore, we try to use a new tool for our specific purpose.

Indeed, UpDiagram which is the tool to simplify our management process provides us with the feature of Custom Fields. This is where we can set up our own fields including status, priority, assignee, due date and so on. Also, we can categorize the fields and update the status that can be reused in a project. Thanks to that, we can highlight the status and update the progress of team members.

For us, the special thing that we are well supported by UpDiagram is the timeline setting. It is very essential to set up the timeline of the tasks and follow up on the workflow. When using Excel, we could not see the timeline of the task. Instead, we had to check out ourselves by the calendar to estimate the progress. However, UpDiagram can show the timeline of the progress and that simplify our work to keep track of everything.

Moreover, when we want to focus on the status of our task to define the which ones are the most important, we choose the Board View, instead of the Grid View. In other words, I grouped the “priority” on Board View to illustrate the High, Normal and Low priority of the task. As you can see, High, Normal and Low are in different rows. For each row, there is all the status of every single task. This is very useful for us to manage the project in any different way. In fact, we tend to default this view for our member so that they can determine the most priority tasks to do first.

Basically, UpDiagram has more function than we expect once deciding to have a trial. Right now, we are satisfied with all feature, but we also expect more enhancement, especially the personal or organizational features to meet the specific demand in case.

UpDiagram base – The Human Resource has been so simple

The Human Resource Department has always faced pressure to do recruitment. For the large scale of the company, the labor force is the inevitable issue. The HR Department has to work with thousands of CVs and Applicants every month to satisfy the workforce requirement of the company from Intern to Superior position. The general tool is not completely suitable for our use of purpose. In fact, we expect more specific features for the individual of use to minimize our difficulties. There had been a doubt until we were assisted to get used to the UpDiagram by its customer service. “Thankfully, We are alive, after all”, our problem seemed to be disappeared.

Photo by Kevin Bhagat on Unsplash

Generally, we used Excel to manage our data. It was easy to use because we got used to it for a long time. However, when the company grew up, the number of employees acceleration which drags the pressure to manage the huge amount of labor force is considerable. Besides, the evaluation process and workforce distribution are obstacles to do well in managing human resources.

Our progress of recruitment is about 5 stages from the phone interview to the final interview. Every step is scheduled and all team members of The Human Resource need to update and follow up on the progress. In fact, Excel could contain a large number of our data, but it is not sharable.

We spent so much time recruitment. “How is your progress?”, “How many potential candidates for this position?”.

To simplify our work, we have to try something new and UpDiagram is our option. At first, it was very difficult for us, because we didn’t know the all features, functions and its value for the project management. Nevertheless, their Customer Service was good at keeping track of new users. They actively contacted us to find out any difficulty that we had. We did not sure how good UpDiagram was but their service was the positive first impression.

Then, we shared our problems and they helped us set up a project with necessary features and fields. Other instruction was also share with us for future use.

We were into the “Grid View” where we can see and manage the whole project at first glance. Even better, the interface is more attractive because we can create some personal fields for our purpose. Additionally, we can define the users’ level in the project which can satisfy our requirement to easily follow up on the project.

We are very happy with UpDiagram so It could be very difficult for us to change our habit to learn new ones. Thus, we hope to see more enhancement to support more our individual purpose.

Event Marketing: work smarter for efficiency

Event Marketing has always been considered as an opportunity to build relationships, earn the trust of partners or customers and generate reputation. However, it is not easy to run an event fluently. Besides internal communication, the external one requires even higher skills to well manage all attendees. If the event is not well organized, the trust which needs more time to build can be demolished in a second. Thus, there is no time to hesitate to try a new tool to simplify our work. We did play with UpDiagram for 3 hours and we are happy with it now.

Photo by Daniele Riggi on Unsplash

The team has responsibility for creating events for the company. As the team, we have to organize internal and external events such as team building, sharing, meetup, or even Food Event to connect the whole members of the company.

For each Event Marketing, we need to decide the hosts and attendees. However, we cannot see the progress and the number of response from the attendees. Also, with a large number of company members, It was a big challenge for us to hold the events. In some case, we had to cancel some events. However, there were some missing announcements which cause the disturbance to our colleagues and even worse our special guests.

The collaboration is what we don’t have in our event management.

Updiagram is the alternatives we use to replace the general method. After using, there are many enhancements. Indeed, both team members and leaders can show their recognition of members tasks. They can actively keep in touch with ones who can support them. In other words, they will know who they should ask for help, or who communicate with the ones having the relevant tasks.

Moreover, categorizing the type of events in UpDiagram which requires us to set up only once simplify our time and effort. In addition, the date setting is more interesting because we don’t need to type every single character. The calendar is there for us to make a decision.

The most interesting thing is the collaboration

Communication is a compulsory factor in event and project management. With UpDiagram, we can give comments directly to each task and that leads to the time-consuming reduction for a weekly or daily meeting. In fact, we don’t need to wait until the meeting to estimate and give feedback for the task. When we finish with the feedback immediately, we can fix the issues or plan for the next action in the progress.

On the contrary, Updiagram can integrate with other communication tools such as Slack, Zalo, Gmail and so on so that we can communicate with the team easier. Thereby, following and communication in project management are not barriers to prevent the progress stagnancy.

As a matter of fact, it is not fast to learn how to use Updiagram with the initial trial. Nonetheless, we can do more things than we expect when we are used to using it. Hopefully, there will be more personal features in the future from UpDiagram so that we can use for our further management purpose.

Talkshow Event Management: How to run them fluently?

The Marketing department is responsible for Event Management. Particularly, they mainly organize the seminar and talk show to provide knowledge for audiences. Because of its complication, the marketers have to face lots of pressure from internal preparation to external communication. Besides that, Sponsors, Guest speakers, Schedule and Deadline of tasks are the works that an event marketer has to deal with every single day. For that pressure, a new trial with a project management tool is also a solution and that is also a chance of UpDiagram.

Photo by Miguel Henriques on Unsplash

However, there were some problems and challenges that the organizers had to overcome. Initially, they had to list out the topics and decided speakers to be in charge of them. Generally, we could use Excel to type out the information but there was no connection between the speakers. In other words, the more topics, the more speakers to manage. In fact, it was very important to communicate and control the schedule of the speakers. Also, the speakers should keep track of their schedules themselves to work with the organizers effectively.

Basically, they could use communication tools to discuss their schedule. But the other speakers could not follow up on other ones by Excel. It was difficult for organizers if the speakers intend to actively book the talk show in the same day. Therefore, we decided to learn a new tool, UpDiagram, to help us solve the current issues.

To be honest, it took us an hour and a half to get used to UpDiagram

Luckily, UpDiagram supported us a lot during this time to facilitate our learning.

Apparently, our management procedure is not working with the Excel due to poor specific feature for project management purpose. In the case, it would be ideal to be data-driven. UpDiagram can help us to follow all the process of every single talking event including topics, status, speakers, date, and other custom fields for further information. Excel can support all those things but the point that makes UpDiagram outstanding is Connection and Tagging.

From now, we are not the only one Event Management. Because the speakers or every member can be tagged by the owner of the project. When everyone has an account on UpDiagram, we can tag them directly to the project and they can follow up and interact with all members. This absolutely shortens the time and effort to organize the events as we used to do.

Let’s see How we do with UpDiagram.

First of all, we created a package named Event Management. In there, we added all potential topics. Also, we created a form that all important information could be added easily on one screen via the “Custom fields”. Next, we added the members and speakers in the project. Everyone who is responsible for each event could update status and process directly on the tool. In addition, the speakers can book the topic they want to share and communicate with events’ organizers for further support in need.

The ability to track information in real time is believed to be the selling point. Instead of weekly or even daily report, we can pull, submit and confirm everything in one tool. We are also able to create the distinct packages for each purpose of the projects with the combination of “viewing, filtering and grouping functions”. If there is any changes or further requirement from speakers or future clients, everyone can pull events matching the standard in minutes.

On the road to development, we may have more than 1000 events in the future and we believe we can manage all things with UpDiagram. We also have more special cases in the future that may need more support from Updiagram to extend and enhance more personal features for our business. We do know other alternative tool but we are happy with Updigram now.

What is Project Management?

Project management involves processes, methods, knowledge, skills and experience to achieve the project objectives. A project is planned objectives, which could be defined in terms of outputs, outcomes or benefits. A project is usually assigned in a range of time to complete and the time depends on the strategy and its nature such as the types of product, timescale and budget.

Photo by Domenico Loia on Unsplash

Every project is different, so the project professional is require to have a lot of specific skills including technical, people management and business consciousness.

There are 4 main components for most of projects:

– Scope: size of the project

– Time: duration/time frame

– Cost: budget and expense

– Quality: tool and manpower

Furthermore, Integration, Procurement, Human resources, Communications, Risk management and Stakeholder management are key components to define a successful project.

5 Steps for a Project Management process:

– Initiating: the first phase to measure and examine its benefit for the organization

– Planning: after evaluating, make the team discussion, budget and expenses estimation, tasks and activities are the next actions.

– Executing: tasks assigned, communicate and update the process

– Monitoring: review and monitor every step/process to avoid the loopholes or missing plots.

– Closing: when the finished project delivers to customers.

Every project management has different levels at times. Some of them are even more complicating, but applying 5 cycles above facilitates the manager in order to manage the project effectively. Therefore, the online project management tool can be a reasonable methodology to perfectly complete the projects. Despite a wide range of available tools in the advancement in technology, Updiagram is one of the options that give you a permit to manage projects judiciously.